As broad guidance from real transactions — treat all of these as starting points rather than as quotes:
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The multiple prices risk. In every sector listed above, the businesses at the top of the range share the same characteristics: revenue that recurs under contract rather than being re-won each year, a management layer so the business does not depend on the owner, a diversified customer base, clean financials that survive diligence, and staff who intend to stay. The businesses at the bottom of the range are profitable but fragile — usually because the owner is the business. Moving from the bottom to the top of your sector's range is generally a two-year project, and it is worth far more than any negotiating tactic.
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Larger businesses sell for higher multiples than smaller ones in the same industry, a pattern often called the size premium. A business with $500K of EBITDA and one with $5M of EBITDA in the same sector will not be valued the same way, because the larger business is usually less owner-dependent, has real management, and opens up a deeper pool of institutional buyers. This is one reason owners considering a sale in two or three years are often better served by growing deliberately first — the multiple rises along with the earnings it is applied to.
There is no single good multiple — it depends on your sector, your size, and your risk profile. In the lower middle market most transactions fall between 3x and 12x adjusted EBITDA. A useful test is whether you are at the top or bottom of your own industry's range, and what would need to change to move up within it.
Because the multiple prices the certainty of future profit. Recurring contracted revenue, management depth, customer diversification, clean financials, and staff stability all push the multiple up. Owner dependence, customer concentration, project-based revenue, and messy books push it down. Two businesses with identical profit can be worth very different amounts for these reasons alone.